1. Vault Account: 0405
For entering transfer of cash received or returned to Treasurer by each teller (counter)
At the start of day’s operations, each Counter PA has to credit this Vault Account and Debit his Teller Account. Supervisor/SPM has to verify this Transaction ID. At the end of the day, each Counter PA will tally his cash with balance in the account and credit this account for the whole cash and debit Vault Account to make Teller Cash Account as Zero. Supervisor/SPM has to verify this Transaction and will be responsible for making all Teller Accounts as Zero before leaving the offices.
2. BO Settlement Account: 0339
For entering transactions received from Bos duly entered in BO Daily Account. At present this is a common account for all Bos and all schemes. In future, on the day of go live, separate office account number for each BO and each scheme i.e SB, RD and TD will be intimated to the post office having BOs and user has to select the relevant BO office account while posting BO transaction. Detailed process of BOs will be circulated separately.
One Supervisor/SPM should take print out of the ledger copy of this account by invoking HACLPOA and tally all the credit and debit entries with the BO Summery on daily basis.
3. Post Masters cheque account: 0340
For credit of maturity Value+Interest or premature value+Interest to be paid through Postmaster Cheque(to be selected as re-payments account when payment is to be made by Postmaster Cheque to customers)
One Supervisor/SPM should take print out of the ledger copy of this account by invoking HACLPOA and tally all the credit entries with the Postmaster Cheques issued against the maturity on daily basis.
4. New Account opening RD/TD/MIS/SCSS/PPF/Certificates by other bank Cheque: 0382
For lodging of non POSB Cheques in case of opening of new accounts of RD/TD/MIS/SCSS/PPF and purchase of certificates. After clearance, amount will be credited into this account. After Clearing, while opening accounts, amount to be debited/withdrawn from this account and credited/deposited in the concerned account of customer.
Total amount credited in this account and debited from this account should be cross verified by one Supervisor/SPM by taking print out of the ledger copy of this account by invoking HACLPOA with the SB Clearance taken into HO Summery or SO Daily Account. Supervisor has to ensure that balance at the end of each day in this account is Zero i.e against all the credits received after clearance, amount should be debited from this account and concerned accounts are credited.
5. Money Order transfer Account: 0385
Any amount received/to be paid by SBMO/MO is to be debited/withdrawn or credited/deposited from this account.
Total debit and credit in this account should be cross verified by one Supervisor/SPM with MO Issue or MO Paid branch on daily basis by taking print out of the ledger copy of this account by invoking HACLPOA.
6. Deposit Reinvestment Account: 0387
In case, depositor wants re-investment from one scheme’s maturity value to another scheme, total maturity value+interest should be credited/deposited under this account and then amount to be invested should be debited/withdrawn from this account and credited/deposited in the concerned new account. Remaining amount can be paid by cash from this account to the customer.
One Supervisor/SPM should take print out of the ledger copy of this office account by invoking HACLPOA and cross verify all debits and credits with corresponding re-investment entries in the LOTs on daily basis. Supervisor has to ensure that balance at the end of each day in this account is Zero i.e against all the credits entered for re-investment, amount should be debited from this account and concerned accounts are credited or remaining amount is paid.
7. RD Default Fee Account: 0384
For credit/debit of RD Default fee collected or refunded.
If this account is used for credit or refund of default fee in any case, ledger copy of this account is to be taken by one Supervisor or SPM and tally with the RD LOT.
8. SCSS Transit Account: 0437
To be used for credit/debit the amount received/paid from/to Bank or Non CBS Post Office on account of transfer in/out of SCSS Account and then debit/credit this account and credit/debit customer SCSS Account.
When any SCSS Account is transferred out or in from Bank or Non-CBS post office, debit or credit will be made in this account. Whenever any PPF Account transfer is invoked, one Supervisor or SPM has to take print out of ledger copy of this account and tally with SCSS LOT against corresponding entry of closure and opening.
9. Sundry Deposit SCSS – Interest payments: 0338
For paying quarterly interest in case of SCSS
It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that SCSS Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
10. SUNDRY DEPOSIT TD Interest payment: 0335
For paying yearly interest in case of TD
It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that TD Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
11. SUNDRY DEPOSIT MIS Interest payment: 0337
For paying monthly interest in case of MIS
It is a pointing account and while paying interest, counter PA and Supervisor has to ensure that MIS Account number is entered in the Reference number field. Otherwise transaction will not be reflected in LOT.
12. Clearing Cr.. A/C. Outward Clearing Account: 0017
For lodging of cheques presented by MPKBY Agents with LOT and subsequent deposit in RD and PPF at Counter.
One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
13. Clearing Dr. A/c. Inward Clearing: 0101
For giving clearance of POSB cheque received for clearing.
One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of drawn from Bank or received from HO on daily basis.
14. ECS Suspense Account: 0098
For credit of MIS/SCSS interest on due date and debit on the day of clearance.
One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount with ECS LOT and drawn from Bank or received from HO on daily basis.
15. Outward Credit ECS Settlement Account: 0096
For outward ECS Cr. After receipt of clearance.
One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
16. Outstation Cheque Clearing: 0110
For Dr. Outstation Cheque clearing advice amount.
One Supervisor or SPM has to take print out of ledger copy of this account and cross verify the amount of remittance to Bank or HO on daily basis.
17. Pension Upload Account (Dr.): 0408
For credit of Pension (Postal, Telecom, Railways)
For crediting pension in multiple accounts, this account is to be debited. One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the Pension credit shown in HO Summery or SO Daily Account.
18. Salary Upload Account (Dr.): 0409
For credit of Salary , For crediting salary in multiple accounts, this account is to be debited.
One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the Salary credit shown in HO Summery or SO Daily Account.
19. DBT Upload Account (Dr.) : 0410
For credit of NREGA, Old Age/Disabled/Widow Pension and other Govt. benefits. For crediting Government Benefits under DBT in multiple accounts, this account is to be debited.
One Supervisor or SPM has to take print out of Ledger Copy of this account at the end of the day and tally the total amount debited with the DBT amount credit shown in HO Summery or SO Daily Account.
Discontinued Scheme Accounts
Office Accounts to be used for payment of Principal Amount Invested
20. MAHILA SAMRIDHI YOJNA (MSY): 0138
21. FD 5 YEARS: 0139
22. COMPULSORY DEPOSIT SCHEME 1963: 0140
23. 5 YEARS CTD: 0141
24. 10 YEARS CTD: 0142
25. 15 YEARS CTD: 0143
26. INDIRA VIKAS PATRAS: 0144
27. NATIONAL DEVELOPMENT BONDS: 0145
28. 10 YEARS SSC: 0146
29. NATIONAL DEFENCE CERTIFICATE 12Y: 0147
30. 10 YEARS DEFENCE DEPOSIT CERTIFICATES: 0148
31. NATIONAL SAVINGS ANNUITY CERTIFICATES: 0149
32. 12 YEARS NATIONAL PLAN SAVINGS CERTIFICA: 0150
33. 10 YEARS NATIONAL PLAN SAVINGS CERTIFICA: 0151
34. 12 YEARS NATIONAL SAVINGS CERTIFICATES: 0152
35. 7 YEARS NATIONAL SAVINGS CERTIFICATE: 0153
36. 5 YEAR NATIONAL SAVINGS CERTIFICATES: 0154
37. NSC 1ST ISSUE: 0155
38. NSC II-ISSUE: 0156
39. NSC ( III-ISSUE): 0157
40. NSC ( IV-ISSUE): 0158
41. NSC ( V-ISSUE): 0159
42. NSC (VI-ISSUE): 0160
43. NSC (VII-ISSUE): 0161
44. 10 YEARS NSC I ISSUE: 0162
45. 5 YEAR PO CASH CERTIFICATES: 0163
Procedure : Invoke HTM in counter PA login.
Select the relevant office account as debit account and enter the old registration number or old account number in Ref. No. column in the main screen.
Select ‘A – Additional Part Transaction Details’. Click on ‘GO’.
In ‘Transaction Maintenance – Minor Subsidiaries Details’ screen, don’t enter anything in start amt. field and end amt. field. In Ref. No. enter the old registration number or old account number.
In Filter, select ‘U – Unresponded’ and click on ‘GO’. Then, the details will be displayed. Enter the amount and click on Accept.
Supervisor has to verify this transaction and Discharge Journal has to be prepared manually.
Amount paid can be verified from Office Account LOT or Discontinued Scheme LOT.
Amount is either to be paid by Postmaster Cheque or Credit into savings account. No cash payment should be made.
For payment through Postmaster Cheque, In HTM screen, click on ADD and then select ‘Credit’ option.
Enter Postmaster Cheque account 0340 (for issuing Postmaster cheque).
For credit into Post Office Savings Account,In HTM screen, click on ADD and then select ‘Credit’ option.
Enter the SB account number if customer is having any SB account in any CBS Post Office.
Office Accounts to be used for Payment of Interest (if any) to be calculated manually.
46. INTEREST ON10 YEARS CTD: 0411
47. INTEREST ON15 YEARS CTD: 0412
48. INTEREST ON FD 5 YEARS: 0413
49. INTEREST ON 10 YEARS SSC: 0414
50. INTEREST ON NATIONAL DEFENCE CERTIFICATE: 0415
51. INTEREST ON 10 YEARS DEFENCE DEPOSIT CER: 0416
52. INTEREST ON NATIONAL SAVINGS ANNUITY CER: 0417
53. INTEREST ON MAHILA SAMRIDHI YOJNA (MSY): 0418
54. INTEREST ON COMPULSORY DEPOSIT SCM 1963: 0419
55. INTEREST ON INDIRA VIKAS PATRAS: 0420
56. INTEREST ON NATIONAL DEVELOPMENT BONDS: 0421
57. INTEREST ON 12 YR NAT PLAN SAVING CERTIFICATE: 0422
58. INTEREST ON 10 YEAR NAT PLAN SAVING CERTIFICATE: 0423
59. INTEREST ON 12 YEARS NSC: 0424
60. INTEREST ON 7 YEARS NSC: 0425
61. INTEREST ON 5 YEAR NSC: 0426
62. INTEREST ON NSC 1ST ISSUE: 0427
63. INTEREST ON NSC II-ISSUE: 0428
64. INTEREST ON NSC ( III-ISSUE): 0429
65. INTEREST ON NSC ( IV-ISSUE): 0430
66. INTEREST ON NSC ( V-ISSUE): 0431
67. INTEREST ON NSC (VI-ISSUE): 0432
68. INTEREST ON NSC (VII-ISSUE): 0433
69. INTEREST ON 10 YEARS NSC I ISSUE: 0434
70. INTEREST ON 5 YEAR PO CASH CERTIFICATES: 0435
71. INTEREST ON 5 YEARS CTD: 0436
The procedure for payment of principal amount of discontinued schemes to be followed is :
Calculate Interest amount manually
Invoke HTM in counter PA login.
Select the relevant office account as debit account and enter the old registration number or old account number in Ref. No. column in the main screen.
Select ‘A – Additional Part Transaction Details’. Click on ‘GO’.
In ‘Transaction Maintenance – Minor Subsidiaries Details’ screen, enter amount of interest calculated manually in start amt. field and end amt. field. In Ref. No. enter the old registration number or old account number.
Supervisor has to verify this transaction and Discharge Journal has to be prepared manually.
Amount paid can be verified from Office Account LOT or Discontinued Scheme LOT.
Amount is either to be paid by Postmaster Cheque or Credit into savings account. No cash payment should be made.
For payment through Postmaster Cheque, In HTM screen, click on ADD and then select ‘Credit’ option.
Enter Postmaster Cheque account 0340 (for issuing Postmaster cheque).
For credit into Post Office Savings Account,In HTM screen, click on ADD and then select ‘Credit’ option.
Enter the SB account number if customer is having any SB account in any CBS Post Office.
72. PPF Transit Account: 0322
To be used for credit/debit the amount received/paid from/to Bank on account of transfer in/out of PPF Account and then debit/credit this account and credit/debit customer PPF Account.
When any PPF Account is transferred out or in from Bank or Non-CBS post office, debit or credit will be made in this account. Whenever any PPF Account transfer is invoked, one Supervisor or SPM has to take print out of ledger copy of this account and tally with PPF LOT against corresponding entry of closure and opening.
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